Ias paper Template

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IAS Paper Template

John Doe

Senior Member, IEEE

University of Texas

1 Main Street

Houston, TX 12345, USA


Jeanne Dupont

Fellow, IEEE


1 av. de la République

75001 Paris, France


Jack W. Smith

GM, Retired

2 Main Street

Detroit, MI 12345, USA


Abstract -- This document is an example of the desired layout (inclusive of this abstract) and can be used as a template. The document contains information regarding desktop publishing format, type sizes, and typefaces. Style rules are provided that explain how to handle equations, units, figures, tables, abbreviations, and acronyms. Sections are also devoted to the preparation of acknowledgments, and references. The abstract is limited to 150 words and cannot contain equations, figures, tables, or references. It should concisely state what was done, how it was done, principal results, and their significance.
Index Terms--The author should provide up to 10 keywords (in alphabetical order) to help identify the major topics of the paper. The thesaurus of IEEE indexing keywords should be referenced prior to selecting the keywords to ensure that the words selected are acceptable. The thesaurus 2009 IEEE Taxonomy is posted at

  1. Nomenclature

A nomenclature list, if needed, should precede the Introduction.
  1. Introduction

This document provides an example of the desired layout and can be used as a Microsoft Word template. It contains information regarding desktop publishing format, style rules, and the preparation of various special sections. The electronic manuscript you prepare will be reproduced without further editing in the Proceedings (or Conference Record) at the conference at which your paper is presented, and must conform to the standard adopted by the organizers of the conference. For additional information, please refer to the IEEE Industry Applications Society Author’s Kit. The kit may be obtained from the IAS web site at http://ewh.ieee.org/soc/ias/pub-dept/options.html.
  1. Technical Work Preparation

Please use automatic hyphenation and check your spelling. Additionally, be sure your sentences are complete and that there is continuity within your paragraphs. Check the numbering of your graphics (figures and tables) and make sure that all appropriate references are included.
    1. Template

This document was designed to be used as a template. . You may then type over sections of the document, cut and paste into it (Edit | Paste Special | Unformatted Text), and/or use markup styles. The pull-down style menu is at the left of the Formatting Toolbar at the top of your Word window (for example, the style at this point in the document is "Text"). Highlight a section that you want to designate with a certain style, then select the appropriate name on the style menu.
    1. Format

Set top and bottom margins to 25.4 mm (1 inch) and left and right margins to about 18 mm (0.7 inches)1 Do not violate margins (i.e., text, tables, figures, and equations may not extend into the margins). The column width is 88 mm (3.45 inches). The space between the two columns is 5 mm (0.2 inches). Paragraph indentation is 5 mm. Use full justification. Use either one or two spaces between sections, and between text and tables or figures, to adjust the column length. Do not include headers, footers, or page numbers.
    1. Typefaces and Sizes

Please use a proportional serif typeface such as Times Roman or Times New Roman and embed all fonts. Table I provides samples of the appropriate type sizes and styles to use.

Samples of Times Roman Type Sizes and Styles

Type size (pts)






Table subscripts and superscripts


References, tables, tables names*, figure captions, footnotes, text subscripts and superscripts




Section headings*, main text, authors’ affiliations, equations



Authors’ names

Paper Title

*Small caps
    1. Section Headings

A primary section heading is enumerated by a Roman numeral followed by a period and is centered above the text. A primary heading should be in capital letters.

A secondary section heading is enumerated by a capital letter followed by a period and is flush left above the section. The first letter of each important word is capitalized and the heading is italicized.

A tertiary section heading is enumerated by an Arabic numeral followed by a parenthesis. It is indented and is followed by a colon. The first letter of each important word is capitalized and the heading is italicized.

A quaternary section heading is rarely necessary, but is perfectly acceptable if required. It is enumerated by a lowercase letter followed by a parenthesis. It is indented and is followed by a colon. Only the first letter of the heading is capitalized and the heading is italicized.

    1. Figures and Tables

Figure axis labels are often a source of confusion. Try to use words rather than symbols. As an example, write the quantity "Magnetization," or "Magnetization, M," not just "M." Put units in parentheses. Do not label axes only with units. As in Fig. 1, write "Magnetization (kA/m)" or "Magnetization (kA·m-1)," not just "kA/m." Do not label axes with a ratio of quantities and units. For example, write "Temperature (K)," not "Temperature/K." Figure labels should be legible, approximately 8- to 10-point type.

Large figures and tables may span both columns, but may not extend into the page margins. Figure captions should be below the figures; table captions should be above the tables. Do not put captions in "text boxes" linked to the figures. Do not put borders around your figures.

All figures and tables must be in place in the text near, but not before, where they are first mentioned. Use the abbreviation "Fig. 1," even at the beginning of a sentence.

Fig. 1. Magnetization as a function of applied field

Note that "Fig." is abbreviated and there is a period after the figure number followed by two spaces

The caption is centered in the column

Compound figures contain two or more elements in a single numbered figure. The elements within a compound figure may be individually numbered, and may be referred to in the text by that number (eg, Fig 1a). However, if add a figure to your manuscript before submitting it, be sure to assign that figure a unique identification, and renumber the other figures, and their callouts, as necessary.

The process of embedding figures (and tables) in the manuscript depends to a great extent on constraints imposed by the word processing tool used to create the manuscript. Papers at all IAS-sponsored conferences are converted to the Portable Document Format for both the conference record CD and to be archived in IEEE Xplore. Incorrectly embedded figures can confound the pdf distillation process. Many IAS authors use Microsoft Word, and the suggestions below generally work well with that tool. Each figure should be prepared in its entirety using an appropriate graphics tool. Don’t superimpose text or graphics over an embedded figure using either the “Draw” or “Text Box” features of Word. If you need to modify a figure prepared by an application that doesn’t allow annotation, the best solution is to first import the figure to a compatible graphics tool, add the annotation, and finally group both the imported figure and the annotation together to make a final image file. Microsoft Powerpoint or Visio both work well for this purpose.

There are generally two approaches to embedding figures in a Word document – either the Insert | Pictures_ or the Copy | Paste approach. Insert | Pictures is almost always successful, and the graphics may originate as .jpg, .gif, .bmp, .eps or .tif files. Copy | Paste is more likely to be successful if the “Paste Special” option is chosen, and figures are embedded as “enhanced metafiles”.

It is a good idea to test the integrity of your figures by doing a pdf distillation prior to submitting the manuscript using Adobe Acrobat.

    1. Numbering

Number reference citations consecutively in square brackets [1]. The sentence punctuation follows the brackets [2]. Multiple references [2], [3] are each numbered with separate brackets [1]-[3]. Refer simply to the reference number, as in [3]. Do not use "Ref. [3]" or "reference [3]" except at the beginning of a sentence: "Reference [3] shows….".

Number footnotes separately with superscripts (Insert | Footnote). Place the actual footnote at the bottom of the column in which it is cited. Do not put footnotes in the reference list. Use letters for table footnotes.

Check that all figures and tables are numbered correctly. Use Arabic numerals for figures and Roman numerals for tables.

Appendix figures and tables should be numbered consecutively with the figures and tables appearing in the rest of the paper. They should not have their own numbering system.

    1. Units

Metric units are strongly encouraged for use in IEEE publications in light of their global readership and the inherent convenience of these units in many fields. In particular, the use of the International System of Units (“Système International d'Unités” or SI Units) is advocated. This system includes a subsystem of units based on the meter, kilogram, second, and ampere (MKSA). British units may be used as secondary units (in parentheses). An exception is when British units are used as identifiers in trade, such as 3.5-inch disk drive.
    1. Abbreviations and Acronyms

Define less common abbreviations and acronyms the first time they are used in the text, even after they have been defined in the abstract. Abbreviations such as IEEE, SI, MKS, CGS, AC, DC, and rms do not have to be defined. Do not use abbreviations in the title unless they are unavoidable.

    1. Math and Equations

Use either the Microsoft Equation Editor or the MathType commercial add-on for MS Word for all math objects in your paper (Insert | Object | Create New | Microsoft Equation or MathType Equation). "Float over text" should not be selected.

To make your equations more compact, you may use the solidus ( / ), the exp function, or appropriate exponents. Italicize Roman symbols for quantities and variables, but not Greek symbols. Use a long dash rather than a hyphen for a minus sign. Use parentheses to avoid ambiguities in denominators.

Number equations consecutively with equation numbers in parentheses flush with the right margin, as in (1). Be sure that the symbols in your equation have been defined before the equation appears or immediately following.


where IF is the fault current.

Use "(1)," not "Eq. (1)" or "equation (1)," except at the beginning of a sentence: "Equation (1) is .…".

    1. Originality of Content

Ideally, the content of your paper should be totally original. However, there are situations where it is appropriate to include quoted material.

If you copy text from other sources, you must clearly differentiate copied text from original text that you write. Quotation marks are best way to identify quoted material, but you may also delineate such material by using a different type face or indentation. You must also clearly cite the source from which the quoted text was taken.

Copying figures is more involved. IEEE requires that you include the phrase “© XXXX, reprinted by permission”, that you obtain written permission from the person or entity that owns the copyright for the source from which the figure was taken, and that you cite that source as a reference.

    1. Author information

Contributors to the paper should be listed immediately below the title of the paper as illustrated in this template. Including an e-mail addresses for each author is not mandatory, but is a convenience for readers of the paper.

It is not necessary that author biographies be included in the manuscript itself although some authors choose to include that material after the references. If a paper is subsequently approved for publication in IEEE Transactions on Industry Applications, you will be required to furnish author biographies and photographs that will be appended to the published paper. Author biographies and photographs are not included when papers are published in IEEE Industry Applications Magazine.

The author information shown in the manuscript should reflect the affiliation of each author at the time the paper was originally written. If the paper is subsequently published in either IEEE Transactions on Industry Applications or IEEE Industry Applications Magazine, the respective Editor-in-Chief may note changes in author affiliation that have occurred after the paper was originally written.

The name of a contributor may not be removed from a paper after it has been submitted without written permission from that author.

Occasionally, IAS Technical Committees create Working Groups to investigate and report on some subject. Papers written by working groups are subject to the same rules as papers written by individual authors or groups of authors. The only practical consideration is that rather than listing all of the authors of a working group paper under the manuscript title, the membership of the working group may be listed in either a block of text placed at the bottom of the left column on the first page of the manuscript, or in the acknowledgement at the end of the manuscript.


Appendixes, if needed, appear before the acknowledgment.


The following is an example of an acknowledgment. (Please note that financial support should be acknowledged in an unnumbered footnote on the title page).

The authors gratefully acknowledge the contributions of I.X. Austan, A.H. Burgmeyer, C.J. Essel, and S.H. Gold for their work on the original version of this document.


References are important to the reader; therefore, each citation must be complete and correct. There is no editorial check on references; therefore, an incomplete or wrong reference will be published and will detract from the authority and value of the paper. References should be readily available publications.

List only one reference per reference number. If a reference is available from two sources, each should be listed as a separate reference. Give all authors' names; do not use et al.

Samples of the correct formats for various types of references are given below.


  1. J. F. Fuller, E. F. Fuchs, and K. J. Roesler, "Influence of harmonics on power distribution system protection," IEEE Trans. Power Delivery, vol. 3, pp. 549-557, Apr. 1988.

  2. E. H. Miller, "A note on reflector arrays," IEEE Trans. Antennas Propagat., to be published.

  3. R. J. Vidmar. (1992, Aug.). On the use of atmospheric plasmas as electromagnetic reflectors. IEEE Trans. Plasma Sci. [Online]. 21(3), pp. 876-880.

Available: http://www.halcyon.com/pub/journals/21ps03-vidmar


  1. E. Clarke, Circuit Analysis of AC Power Systems, vol. I. New York: Wiley, 1950, p. 81.

  2. G. O. Young, "Synthetic structure of industrial plastics," in Plastics, 2nd ed., vol. 3, J. Peters, Ed. New York: McGraw-Hill, 1964, pp. 15-64.

  3. J. Jones. (1991, May 10). Networks. (2nd ed.) [Online]. Available: http://www.atm.com

Technical Reports:

  1. E. E. Reber, R. L. Mitchell, and C. J. Carter, "Oxygen absorption in the Earth's atmosphere," Aerospace Corp., Los Angeles, CA, Tech. Rep. TR-0200 (4230-46)-3, Nov. 1968.

  2. S. L. Talleen. (1996, Apr.). The Intranet Architecture: Managing information in the new paradigm. Amdahl Corp., Sunnyvale, CA. [Online]. Available: http://www.amdahl.com/doc/products/bsg/intra/ infra/html

Papers Presented at Conferences (Unpublished):

  1. D. Ebehard and E. Voges, "Digital single sideband detection for interferometric sensors," presented at the 2nd Int. Conf. Optical Fiber Sensors, Stuttgart, Germany, 1984.

  2. Process Corp., Framingham, MA. Intranets: Internet technologies deployed behind the firewall for corporate productivity. Presented at INET96 Annual Meeting. [Online].

Available: http://home.process.com/ Intranets/wp2.htp
Papers from Conference Proceedings (Published):

  1. J. L. Alqueres and J. C. Praca, "The Brazilian power system and the challenge of the Amazon transmission," in Proc. 1991 IEEE Power Engineering Society Transmission and Distribution Conf., pp. 315-320.


  1. S. Hwang, "Frequency domain system identification of helicopter rotor dynamics incorporating models with time periodic coefficients," Ph.D. dissertation, Dept. Aerosp. Eng., Univ. Maryland, College Park, 1997.


  1. IEEE Guide for Application of Power Apparatus Bushings, IEEE Standard C57.19.100-1995, Aug. 1995.


  1. G. Brandli and M. Dick, "Alternating current fed power supply," U.S. Patent 4 084 217, Nov. 4, 1978.

1 The margin dimensions correspond to paper size 8.5”x11”, please adjust accordingly for A4 or other paper source.

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