Guide to help you to format essays using Word. You can use

Numbering headings

1. 
   If you want to number your headings, first apply Heading styles (see Formatting headings – page 2).
   

9. 
   Click Home, then Multilevel list.
   
10. 
    Choose an option that includes Heading styles.
    

Starting a new page

You can control where your document moves onto a new page by inserting page breaks.

1. 
   Click where you want to start a new page.
   

Click the Insert tab, then click Page Break.

2. 
   The new page will start after the page break. To see it, click the Home tab and then click Show/Hide.
   

Inserting page numbers

1. 
   To insert automatic page numbering, click the Insert tab and then click Page Number.
   

From the menus, choose where to insert page numbering (top or bottom of page).

Then choose what you want your page numbering to look like (simple, page x, page x of y etc).

11. 
    Depending on your choice, automatic page numbers will appear in the header or footer of every page.
    

12. 
    To close Header and Footer view, double-click elsewhere on the page.
    

Editing headers and footers

Need to include your student number at the top or bottom of every page? Add it to the header or footer.

1. 
   To open the header or footer, double-click at the top or bottom of a page.
   

13. 
    Type the text you want to appear on every page, eg your course code or student number, then close the header or footer again by double-clicking elsewhere on the page.
    

Checking word count

1. 
   Have you been set a word limit? Keep an eye on your word count on the status bar (bottom left).
   

Checking spelling and grammar

1. 
   Save paper (and print credit) by proofing your document using Word.
   

Click the Review tab.

Then click Spelling and Grammar.

2. 
   Work through the suggested errors, clicking Add to Dictionary, Change or Ignore as you do so.
   

Printing a document

1. 
   To print your essay, click the File tab and then click Print.
   
2. 
   When you are happy with your settings, select a print queue (click Printer for options), and click Print.
   

Converting a document to PDF

If you are asked to submit your essay as a PDF, you can save a copy using Word.

1. 
   Click the File tab, then click Save As.
   

14. 
    Click Computer, and then Browse to your HOME drive (H:).
    
15. 
    Change the Save as type to PDF (*.pdf) and click Save.
    

Further information and help

• 
  For essay formatting requirements, eg margins and line spacing, please check with your School.
  
• 
  Click the question mark (top right) for help using Word. Search for keywords, eg page number.
  
• 
  You can find find detailed user guides and video tutorials online
  
• 
  You can also use MyIT to log calls with the University’s IT Service Desk
  

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