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THE HONG KONG INSTITUTION OF ENGINEERS Membership Subscriptions and Fees



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THE HONG KONG INSTITUTION OF ENGINEERS Membership Subscriptions and Fees

Application fee (Non-refundable and non-transferable)


Election to the membership class of Fellow/ Member (by professional assessment or by recognition)/ Associate Member/ Companion/ Additional Discipline by recognition

HK$

550

Election to the membership class of Affiliate

HK$

270

Transfer to the membership class of Fellow/ Member (by professional assessment or by recognition)/ Associate Member

HK$

550

Assessment fee (Non-refundable and non-transferable)


The Council shall determine the assessment fees (if any) to be paid. The current scale of assessment fees is as follows:

Professional assessment fee (for Membership)

HK$

2,200

Professional assessment fee (for Additional Discipline)

HK$

1,500

Assessment fee (for Associate Membership)

HK$

1,100

Individual assessment on academic qualification

HK$

1,000


Individual assessment on academic qualification is an assessment for an applicant who has academic qualifications other than those directly accepted by the Institution. Details can be referred to Section 2 in the Membership Booklet M3.

Entrance fee *


In order to secure admission, new members on election shall pay an entrance fee, the amount of which shall be determined from time to time by the Council. The current scale of entrance fee is as follows:

Fellow

HK$

1,840

Member

HK$

1,460

Graduate Member

HK$

710

Associate Member

HK$

710

Companion

HK$

1,280

Student Member (age of 25 and above)

HK$

600

Student Member (age of 24 and below)

HK$

150

Affiliate

HK$

670

Transfer fee *


In order to secure admission to a higher class of membership, members on election shall pay a transfer fee which shall be the difference between the (current) entrance fee of their previous class of membership and the (current) entrance fee of their new class of membership.

Annual subscription *


A member of the Institution, other than an Honorary Fellow, shall pay an annual subscription, due at the commencement of the financial year, in respect of each year in accordance with the scale of subscriptions from time to time decided by the Council.


Fellow

HK$

2,810

Member

HK$

1,980

Graduate Member

HK$

670

Associate Member

HK$

670

Companion

HK$

1,600

Student Member (age of 25 and above)

HK$

670

Student Member (age of 24 and below)

HK$

190

Affiliate

HK$

830


New member

New members shall pay their subscription for the year of their election immediately upon election in order to secure admission, provided that any member elected between the first day of November and the thirty-first day of January in any year shall pay one half only of the annual subscription to secure his membership for the remainder of the year of his election and any member elected between the first day of February and the thirty-first day of March in any one year shall pay the full subscription for the following year but shall not be due to make further payment until the end of the following year.



* To facilitate processing of application and secure admission in cases of election, applicants are required to pay the application fee, assessment fee, entrance or transfer fee and subscription at the time of making their applications. The subscription payment, entrance or transfer fee will only be taken when application for election or transfer has been successful.
Member elected to higher class of membership

Members elected to higher class of membership shall pay the difference between the annual subscription for their previous class of membership and the annual subscription for the class to which they have been elected immediately upon election in order to secure transfer, provided that any member elected between the first day of November and the thirty-first day of January in any year shall pay one half only of the difference between the annual subscriptions for the remainder of the year of his election, and any member elected between the first day of February and the thirty-first day of March in any one year shall pay the full difference between the respective relevant annual subscriptions but shall not be due to make further payment until the end of the following year.

EntraNce Fee and Subscription reductions

Member retiring from the practice of the profession/ business


Any member who has retired from the practice of his profession or business, and is not in full time employment, may apply to the Council to pay a reduced annual subscription, dependent on the length of his continuous membership, as detailed below. Any member who has retired may continue to pay his full membership fees for sufficient period to earn the reduction he desires.

Continuous membership of 25 years and over

90% remission

Continuous membership of at least 20 years but not more than 25 years

60% remission

Continuous membership of at least 15 years but not more than 20 years

30% remission

Non-Resident Members


This is applicable to new members/ members who, by self-declaration, stay in Hong Kong for a period or a number of periods amounting to less than 183 days during the financial year to which it relates.

Entrance Fee New members on election to any class of membership, other than Honorary Fellow or Student Members, whose place of residence is outside Hong Kong, shall enjoy a reduced entrance fee.

Subscription Every member of any class other than Honorary Fellow or Student Member, whose place of residence is abroad and who wishes to maintain contact with the Institution through the receipt of the Institution's Journal and Annual Report, may pay a reduced annual subscription known as the "non-resident subscription" which shall be determined by the Council from time to time in respect of each complete financial year of such residence abroad. Non-resident subscription will be effective from the year following notification of intention to leave Hong Kong.



Entrance Fee




Subscription

Fellow

HK$

920

HK$

1,405

Member

HK$

730

HK$

990

Graduate Member

HK$

355

HK$

335

Associate Member

HK$

355

HK$

335

Companion

HK$

640

HK$

800

Affiliate

HK$

335

HK$

415

Member with 50 years of membership


A member of any class, other than Honorary Fellow, with 50 years membership with the Institution is eligible for annual subscription exemption.

Special offer for Student membership


Student taking an accredited/ recognised engineering Degree/ Associate Degree/ Higher Diploma/ Higher Certificate course can enjoy three years’ Student membership by paying a single fee of HK$300. Student Members who transfer to other membership grades or renewing their membership in the fourth year are required to pay the normal annual subscription.

Late Payment


If any member shall leave his annual subscription in arrear for six months from the commencement of the financial year, and shall fail to pay such arrear within three months after a written application has been sent to him at his last known address, his name shall be struck off the Roll pursuant to a resolution by the Council in that behalf at any time afterwards, and he shall thereupon cease to be a member.

Payment for Reinstatement of membership


Members can apply for reinstatement of membership if they have ceased to be a member of the Institution in seven years or less (for Corporate Members and Associate Members) / three years or less (for members of other classes). The current payment scale for reinstatement of membership other than for non-resident members, is a reinstatement fee of HK$400 (for administration purpose), plus all arrears in subscription. The arrears in subscription shall be subject to a maximum of three years subscriptions.

Non-resident members who apply for the reinstatement of membership as non-resident members shall only be required to pay a reinstatement fee of HK$400; all arrears in subscription shall be waived. Other requirements for reinstatement of membership shall remain unchanged.

For enquires, please contact the Membership Section at Tel No. 2895 4446.


POLICY ON MEMBERSHIP FILES AND REINSTATEMENT

POLICY on Membership files

All files of Corporate Members and Associate Members who have been removed from the membership roll (due to resignation or striking off by Council resolution) will only be kept for seven years. All files of all other grades of members who have been removed from the membership roll (due to resignation or striking off by Council resolution) will only be kept for three years.


Annual subscription of suspended members
Any member whose membership is suspended shall be liable to pay the subscription for the whole of the financial year in which his suspension commences.

Upon expiry of the suspension period, if the member concerned would like to continue his membership, he shall pay all outstanding subscription.

Any member under suspension is not required to pay the subscription for the intervening years when suspension is in force.

POLICY on Reinstatement

Corporate Members and Associate Members who have been removed from the membership roll (due to resignation or striking off by Council resolution) for more than seven years will be required to submit fresh applications should they wish to re-join the Institution. All other grades of members who have been removed from the membership roll (due to resignation or striking off by Council resolution) for more than three years will be required to submit fresh applications should they wish to re-join the Institution.


TABLE 1 (Membership Fees)

For Election – for applicant who wishes to join the Institution for the first time

Class of Membership

(non-refundable and non-transferable)

(to be taken upon successful election or transfer)

Total (HK$)
Application Fee

Professional Assessment Fee

Entrance Fee

Subscription Fee

Fellow

550

-

1,840

2,810

5,200

Member by Professional Assessment

550

2,200

1,460

1,980

6,190

Member by Recognition

550

-

1,460

1,980

3,990

Additional Discipline by Professional Assessment

-

1,500

-

-

1,500

Additional Discipline by Recognition

550

-

-

-

550

Companion

550

-

1,280

1,600

3,430

Associate

550

1,100

710

670

3,030

Graduate

-

-

710

670

1,380

Student (25 and over)

-

-

600

670

1,270

Student (24 and under)

-

-

150

190

340

Affiliate

270

-

670

830

1,770

Applicants whose place of residence are abroad may pay a non-resident subscription for the entrance and subscription fees which are 50% of the original fees by making a self-declaration that they intend to stay in Hong Kong for a period or a number of periods amounting to less than 183 days during the financial year to which it relates. However, this provision is not applicable to Student Member. Please refer to schedule on the subscriptions and fees.

For Transfer – for existing member who wishes to transfer to other class of membership


Transfer To

From

(non-refundable and non-transferable)

(to be taken upon successful election or transfer)

Total (HK$)

Application Fee

Professional Assessment Fee

Transfer Fee

Subscription Fee

Fellow

Member

550

-

380

830

1,760

Member

by Professional Assessment

Associate

550

2,200

750

1,310

4,810

Graduate

550

2,200

750

1,310

4,810

Student

550

2,200

860

1,310

4,920

Affiliate

550

2,200

790

1,150

4,690

Member

by Recognition

Associate

550

-

750

1,310

2,610

Graduate

550

-

750

1,310

2,610

Student

550

-

860

1,310

2,720

Affiliate

550

-

790

1,150

2,490

Associate

Student (25 and over)

550

1,100

110

0

1,760

Student (24 and under)

550

1,100

560

480

2,690

Graduate

550

1,100

0

0

1,650

Graduate

Student (25 and over)

-

-

110

0

110

Student (24 and under)

-

-

560

480

1,040



Membership Status to Non-resident

Declaration Form

(To be completed by relevant applicants)


To: Membership Section Fax: (852)2882 8402
I am in process of applying to become a member of the HKIE. I would like my membership status to be non-resident if elected and confirm that I intend to stay in Hong Kong for a period or a number of periods amounting to less than 183 days in a year and shall continue to maintain this status until further notice.


Name










Application No



Date










Signature











Note:

If you are a Registered Professional Engineer and would like your data in the database of the Engineers Registration Board (ERB) to be updated, please provide your authorization by putting a tick (✔) in the box below:
□ Yes, I request my data in the database of the ERB to be updated according to the information on this form.






PAYMENT FORM

Name :
Class of Membership applying for:
Discipline (if applicable):
Date:






















You are deemed to have read and understood the Payment Instructions before submitting this Payment Form.

DESCRIPTIONS

Amounts

(HK$)

  1. Membership Fees (see Table 1)

    1. Application Fee

    2. Professional Assessment Fee

    3. Entrance/Transfer Fee

    4. Subscription Fee

  1. Subscription for HKIE Transactions (see Note 2.1)

  2. Fund for Learned Society Activities’ Premises (see Note 2.2)

  3. Benevolent Fund (see Note 2.3)

  4. Individual Assessment for Academic Qualification (see Note 2.4)


Please refer to the notes stated overleaf


(1.1)

(1.2)

(1.3)

(1.4)

(2)

(3)

(4)

(5)

TOTAL AMOUNT TO PAY (1) ~ (5)






Please indicate the cheques no. if payment is made by cheques: ______________________


¨ VISA ¨ MASTERCARD (Other kinds of credit cards are not accepted)
Card Number

























































Card Expiry Date:___________________________ (mm/yy) (should be valid for the next six months)


Name of Cardholder:________________________________________________________________
Payment (in HKD): _________________________________________________________________
Cardholder’s Signature: _______________________________ Date: _________________________
Note: Payment by Credit Card is preferred.

PAYMENT INSTRUCTIONS




Notes




  1. Members are reminded that all articles of the Constitution must be observed, especially the following:-


Article 11 Membership of Disciplines
Subject to Rules for Disciplines determined by the Council, all registerable Corporate Members and Associate Members of the Institution shall become members of the Discipline in which they are, at the time of election, deemed competent to practise.
Article 12 Conduct of members
(1) To facilitate the advancement of the science of engineering by preserving the respect in which the community holds persons who are engaged in the practice of engineering, every member shall at all times so order his conduct as to uphold the dignity and reputation of the Institution, and act with fairness and integrity towards all persons with whom his work is connected and towards other members.
(2) Every Corporate Members shall at all times so order his conduct as to uphold the dignity and reputation of his profession and to safeguard the public interest in matters of safety and health and otherwise. He shall exercise his professional skill and judgement to the best of his ability and discharge his professional responsibilities with integrity.
(3) For the purpose of ensuring the fulfilment of the requirements of clauses (1) and (2) of this Article, but without prejudice to their generality, the Council may make, vary and rescind rules to be observed by members of any class with regard to their conduct. No such rule, variation or rescission shall be in any way repugnant to the Ordinance or this Constitution.
2. Please fill in the amount of your payments for item (1) to (5) in the “Amounts” column of the Payment Form. Details of the payments are itemised below:


    1. Subscription for HKIE Transactions – The HKIE Transactions is a technical publication of the Institution with four issues per year at HK$120. Subscription of the Transactions is at your own discretion.




    1. Fund for Learned Society Activities’ Premises - voluntary donation for acquisition of additional premises for learned society activities.




    1. Benevolent Fund - voluntary charitable donation




    1. Individual Assessment on academic qualification is an assessment for candidates who have qualifications other than those directly accepted by the Institution. Individual Assessment fee is currently charged at HK$1,000.




  1. Please fill in the “Total Amount to Pay” by adding up the amounts for item (1) to (5) and send the original Payment Form along with the application form.




How to Pay




  1. Payment




    1. By Visa or Master Card

Please provide credit card details by completing the lower part of the Payment Form. Please return the original copy to the HKIE.




    1. Cheques

Cheques should be crossed and made payable to “The Hong Kong Institution of Engineers”. Please mark your membership number on the back of the cheque, where applicable.




    1. Non-resident members

For Non-resident members payment by bank draft or cheque issued by a bank in Hong Kong is preferred. However, payment by any Visa or Master card is also acceptable.




Enquiries

5. For enquiries regarding Payment Form, please contact the Membership Section at 2895 4446.





The Hong Kong Institution of Engineers (HKIE)
Notice Relating to the Personal Data (Privacy) Ordinance (the Ordinance)


        1. The Ordinance serves to protect the privacy of living individuals in relation to personal data. Any personal data collected and recorded, whether on computer or manually, in relation to a member or an applicant for membership of the HKIE or other individuals will be subject to regulation by the Ordinance.

2. From time to time, it is necessary for all members or applicants for membership to supply the HKIE with data in connection with his membership with HKIE or his application therefor. Failure to supply such data may result in an inability of the HKIE to maintain the membership or process the application for membership.


3. The purposes for which data relating to applicants for membership may be used are as follows:-

(a) processing of membership applications; and

(b) registration in training scheme(s) and related matter.
4. The purposes for which data relating to members may be used in addition to the purposes as stated in paragraph 3 above are as follows:-

(a) daily operation of the HKIE;

(b) maintenance of membership records;

(c) accreditation and related activities;

(d) verification of membership and discipline status by the public;

(e) training and continuing professional development activities;

(f) publication of the HKIE (e.g. journal, yearbook, diary, Christmas cards, President’s Message) and delivery of such materials;

(g) the delivery of other publications;

(h) activities relating to learned society;

(i) activities relating to Divisions and Committees of the HKIE;

(j) activities and communications (including election materials) relating to annual general meetings and other meetings of the HKIE;

(k) communications from representatives of the Engineering Functional Constituency of the Legislative Council;

(l) meeting the requirements to make disclosure under any law binding on the HKIE;

(m) any actions in relation to disciplinary and related proceedings;

(n) all other incidental purposes relating to the qualifying and learned society functions of the HKIE;

(o) announcement or publication of membership and discipline status (or any changes thereof) in any media e.g. newspapers and other publications including HKIE’s journal, yearbook, diary, website etc.;

(p) determining and collecting amounts owed to or by members;

(q) purposes relating thereto.

5. Use of Data in Direct Marketing
The HKIE intends to use a member’s data in direct marketing as follows and the HKIE requires the member’s consent (which includes an indication of no objection) for such purpose:-
(a) the data that may be used by the HKIE for direct marketing is: name, address and other contact details.

(b) the following classes of services, products and subjects may be marketed:-

(i) donation and contribution to the HKIE and activities organized or supported by the HKIE (including its Divisions and Committees);

(ii) conferences, seminars, workshops, talks, events, trips and social functions;

(iii) products and services offered by third parties which the HKIE considers to be of interest to members generally.
If a member does not wish the HKIE to use his data for use in direct marketing as described above, the member may exercise his opt-out right by notifying the HKIE.

6. Data held by the HKIE will be kept confidential but the HKIE may provide such data to:-

(a) any agent, contractor or third party service provider who provides administrative, telecommunication, computer or other services to the HKIE in connection with the operation of the HKIE;

(b) any other institutions with Reciprocal Recognition Agreements (Note1);

(c) the Engineers Registration Board for the purpose of applications or renewals of Registered Professional Engineers status under the Engineers Registration Ordinance;

(d) any other person under a duty of confidentiality to the HKIE.


Such data may be transferred to a place outside Hong Kong.
7. In accordance with the terms of the Ordinance, any member or applicant for membership has the right to:-

(a) check whether the HKIE holds data about him and access to such data;

(b) require the HKIE to correct any data relating to him which is inaccurate;

(c) to ascertain the HKIE’s policies and practices in relation to data and be informed of the kind of personal data held by the HKIE.


8. In accordance with the terms of the Ordinance, the HKIE has the right to charge a reasonable fee for the processing of any data access request.
9. For access and correction of data, please address to:
The Personal Data Privacy Officer

The Hong Kong Institution of Engineers

9/F Island Beverley

No.1 Great George Street

Causeway Bay

Hong Kong

The Hong Kong Institution of Engineers

October 2013


You may, at any time and without charge, choose not to receive any of our future marketing communications. If you choose not to receive any marketing communication from the Hong Kong Institution of Engineers, please fill out and return the form below to us by post or by fax at 28828402 or by email at member@hkie.org.hk .

To: The Personal Data Privacy Officer

The Hong Kong Institution of Engineers

9/F, Island Beverley

No.1 Great George Street

Causeway Bay

Hong Kong
 I do not wish to receive any marketing communication/message from you in future. I understand that I will not receive any communication which falls within the scope of paragraph 5.

Name : _________________________________________________


Membership No. : _________________________________________________
Date : _________________________________________________
Note: If you wish to receive marketing communication/message from the HKIE in future, please let us know in writing by addressing to our Personal Data Privacy Officer.


Guidance Notes to Applicant for Membership from Academic Sector



The guidance notes are extracted from Membership Booklet Number Three-Routes to Membership. All sections shown below refer to the same booklet.




  1. Applicant for Membership from Academic Sector under General Experience Route has to observe the following :-




  1. Applicant must possess academic qualifications recognised by the Institution (Section  2)




  1. Applicant must possess a minimum of six years experience in a discipline including a minimum of one year responsible experience. (Section 3 paragraph 4.4 and paragraph 6.2)




  1. In pursuant to (b), experience requirements relevant to applicant from Academic Sector is reproduced below (Section 3 paragraph 4.7):-

Post graduate course and academic appointments


A relevant higher degree may be accepted as part of the general experience period. Normally, the maximum allowed is 6 months for a relevant master’s by course work and project normally taking 12 months full-time or 24 months part time; 12 months for a master’s by research normally taking 24 months; and 18 months for a relevant doctorate course normally taking 36 months, subject to a review of the practical content of the project or research undertaken. Evidence of the practical aspects should be provided with the application form.
For experience gained in academic appointments, emphasis should be given to hands-on applications of practical engineering, such as research projects, the design of laboratories, and industrial consultation.


  1. Applicant has to submit the following to the satisfaction of the HKIE before professional Assessment could be arranged:-




  1. Training and Experience Report

A submission of between 1600 – 2000 words. The object of the report is to inform the assessors about the applicant's training and experience. (Section 4 paragraph 4.1).




  1. Supporting Documentation for applicant working in academic institution (Section 4 paragraph 4.5)

…/2


Engineers who have spent the majority of their experience working in academic institutions should submit a report based on an engineering research project, instead of samples of recent works. The report should include a brief summary of the research project (or projects), stating the subject matter and objectives, and a full list of publications and reports. The report should reflect the applicant’s experience in the design and setting up of equipment, the carrying out of research, reporting on the results and cost implications, and drawing appropriate conclusions. A thesis on its own prepared for a higher degree is not acceptable instead of the report.


  1. Continuing Professional Development (CPD) Records

For applicant under General Experience Route, the CPD requirement is a minimum average of 45 hours per year for the 6 years immediately prior to their application for Professional Assessment. (Section 4 paragraph 4.4)


All documents should be the applicant’s own work and documents must be “verified” by a Corporate Member of the Institution or the employer.
All documents submitted will be treated as confidential and will be returned to the applicant. Applicant should however retain copies of all documents submitted as the Institution does not accept responsibility for any documents which may be lost or damaged
(e) Applicant has to take a professional assessment which consists of an interview and essay writing. (Section 4 paragraph 5,6,7 and 8)



  1. Applicant for Membership from Academic Sector under Mature Route

(a) Applicant with academic qualifications recognised by the Institution have to observe the following :-




  1. Applicant must be at least 35 years old and have six years relevant experience in a discipline




  1. Applicant has to follow the procedure and submission requirements stated in Section 5 (paragraph 3 and 4)




  1. In general, applicant is required to make a submission of 5,000-10,000 words with CPD records

…/3
The CPD requirement for Mature Applicant is that he/she demonstrates that he/she has undertaken an average of 45 hours (or 7.5 days) per year of relevant extra developmental updating for the 3 years immediately prior to their application for Professional Assessment.


(iv) If the submission satisfied the requirements of the HKIE, an interview will be arranged. (Section 5, Paragraph 5)


  1. Applicant with academic qualifications not recognised by the Institution have to observe the following :-




  1. Applicant must be at least 35 years old and has had experience in posts of generally increasing responsibility in a relevant branch of engineering over a period of at least 15 years




  1. Applicant has to follow the procedure and submission requirements in Section 5 (paragraph 3 and 4)




  1. In general, applicant is required to make a submission of 5,000-10,000 words with CPD records

The CPD requirement for Mature Applicant is that he/she demonstrates that he/she has undertaken an average of 45 hours (or 7.5 days) per year of relevant extra developmental updating for the 3 years immediately prior to his/her application for Professional Assessment.




  1. If the submission satisfied the requirements of the HKIE, an interview will be arranged. (Section 5, Paragraph 5)



1Note  Reciprocal Recognition Agreements are agreements entered by the HKIE with other institutions on the reciprocal recognition of corresponding membership. Please ask for an update list of institutions who have Reciprocal Recognition Agreements with the HKIE from the Secretariat.



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