Of the regular meeting of the board of city commissioners held



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March 11, 2008 City Commission Minutes


OFFICIAL PROCEEDINGS

OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS HELD

MARCH 11, 2008 AT 7:30 P.M. AT CITY HALL IN WILLISTON, NORTH DAKOTA.

1. Roll Call of Commissioners


COMMISSIONERS PRESENT: Brent Bogar, Brad Bekkedahl, Frank Underhill, Jim Lawson,

E. Ward Koeser


COMMISSIONERS ABSENT: None
OTHERS PRESENT: John Kautzman, Chief Hanson, Captain Lodwig, Rick Marburger, Chief Wentz, Kent Jarcik, Brion Norby, Doug Lalim, Monte Meiers, Pete Furuseth
President Koeser entertained a motion to add 7.D, Letter from Froid Community, and 9.C.4, Water Treatment Plant Certificate.

MOTION BY UNDERHILL, 2ND BY BOGAR, to add to the City Commission Agenda 7.4: Letter from Froid Community and 9.C.4: Water Treatment Plant Certificate.

CARRIED UNANIMOUSLY
2. Consent Agenda

A. Reading and Approval of Minutes for:

1. Regular Meeting Dated February 26, 2008
B. Auditor

1. Accounts, Claims and Bills


FINANCE & COMMUNITY DEVELOPMENT:

RECORD ONLY:

FIRST NATIONAL BANK RECORD ONLY 5.32

FIRST NATIONAL BANK RECORD ONLY 139,629.99

FIRST NATIONAL BANK RECORD ONLY 16,480.36

FIRST NATIONAL BANK RECORD ONLY 14,097.94

FIRST NATIONAL BANK RECORD ONLY 7,883.73

FIRST NATIONAL BANK RECORD ONLY 5,042.47

FIRST NATIONAL BANK RECORD ONLY 2,618.80

____________

SUBTOTAL 185,758.61
PREPAIDS:

PAYROLL 2/29/08 CHECK #08545‑08618 131,636.84

MAGNUM LTL MISC 96.75

MAHLUM CONSTRUCTION INC CONST‑FRAMING 3,000.00

WILLISTON BASIN PETROLEUM EXPO 400.00

WILLISTON BASIN RC&D Annual Dues 300.00

AMERICAN STATE BANK Lndfll Rev 95 403,665.00

BASIN CAB CO. DOT Grant 2,991.00

JUAN MARTINEZ #4751126 150.00

MINOT DAILY NEWS 1 Yr sub 189.00

MDU Utility 10,856.11

JENS MARJERISON #4750535 20.00

KRISTOPHER ERICKSON #4750955 50.00

OFFICE OF ADMINISTRATIVE Annex Fees 186.60

KELLY INN Leag of City 70.00

WCS TELECOM Long Distance 114.20

MIKE OR TAMMY QUITT Ovrpay 243793 10.00

WMS. CO. TREAS./RECORDER Recording Fee 69.00

U.S. POST MASTER Postage 914.04

SLND‑GUARANTOR Garnishment 179.03

WMS. CO. TREAS./RECORDER HA Specials 59.57

CITY OF WILLISTON HA Specials 469.59

ND PERS PURCHASE 500.00

ND PUBLIC EMPLOYEES ASSOC MARCH DUES 34.00

UNITED WAY FEB P/R DED 87.00

AMERICAN FAMILY LIFE Mar Premium 296.44

AMERICAN NATIONAL Mar Premium 234.91

DCI CREDIT SERVICES, INC. Garnishment 561.83

EMRY'S LOCKSMITHING Keys 6.60

INK SPOT PRINTING Banners 335.00

NEMONT Phone 120.25

WILLISTON HERALD EMP Ad 280.57

CITY OF WILLISTON VC‑Garbage 134.00

WILLISTON CVB Amy‑Pres Soc 705.35

____________

SUBTOTAL 558,722.68


FINANCE:

JULIAN WROLSON Water Dep 1.92

AMERICAN LEGION AUXILIARY 4x6 US Flag 45.00

CITY OF WILLISTON Auditor 80.00

CITY OF WILLISTON Auditor IBM 52.29

GAFFANEY'S toner 204.07

GAFFANEY'S Copier Maint 82.00

GAFFANEY'S Notory Stamp 89.40

GAFFANEY'S Paper 756.25

GAFFANEY'S Ribbon 6.50

GOLDEN COMPUTER PRODUCTS Medi/OEM 192.59

GERALD A. HERMAN IT Srvc 212.50

IBM CORPORATION AS/400E 337.50

PITNEY BOWES, INC. Rental 207.00

PITNEY BOWES, INC. Sealer 58.98

PURCHASE POWER Postage 323.80

VERIZON WIRELESS Cellular Phon 163.37

WCS TELECOM Auditor 192.32

WILLISTON HERALD Net Salaries 85.84

WILLISTON HERALD Off Proc 755.54

WILLISTON HERALD Res 08‑03/06 1,036.32

PETER H. FURUSETH Legal Srvc 2,398.00

SCHMITZ LAW OFFICE Legal 3,704.00

BRAD BEKKEDAHL Oil/Gas Mtg 135.00

E. WARD KOESER Luncheon 38.52

PURCHASE POWER Postage 19.58

WCS TELECOM Commission .87

PETER H. FURUSETH Muni Judge 300.00

MCKENNETT STENEHJEM Attrny Fee 87.50

PURCHASE POWER Postage 72.16

DION STEINLEY Witness Fee 25.00

CITY LAUNDRY Clean Srvc 80.50

CITY OF WILLISTON Water 102.20

MON‑DAK PLG & HTG, INC. Filters 106.00

MDU Utility bill 3,431.69

CITY OF WILLISTON Sidewalk Swee 330.00

INFORMATION TECH DEPT Wan Fiber 250.00

VISA INS. CLAIM 43.88

FEE INSURANCE AGENCY Add 07 Freigh 136.00

FEE INSURANCE AGENCY Boiler 2,231.85

PURCHASE POWER Postage 16.40

VERIZON WIRELESS Cellular Phon 30.74

WCS TELECOM Econ 55.99

GAFFANEY'S Office Supply 80.55

PURCHASE POWER Postage 173.63

WCS TELECOM Planning 16.67

WILLISTON HERALD Stony Creek 83.44

____________

SUBTOTAL 18,833.36
TOTAL 763,314.65
STREETS, SANITATION & IMPROVEMENTS:

DLT SOLUTIONS, INC. renewal 6,317.75

ND SAFETY COUNCIL, INC. membership 150.00

PURCHASE POWER Postage 39.09

SOURIS RIVER TELECOMM. CITY ENGINEER 9.76

SOURIS RIVER TELECOMM. COUNTY ENGIN 2.13

VERIZON WIRELESS Cellular Phon 92.91

ALBERTSON'S PURCHASE supplies 105.01

ATSSA workshop 95.00

ATSSA B Hanson 25.00

ATSSA N Bakken 25.00

ATSSA Poncho 25.00

NEIL BAKKEN meals 50.00

BASIN TIRE SERVICE,INC. repair 670.70

RENEE BOWMAN reimbursement 47.99

CITY OF WILLISTON water 71.00

CITY OF WILLISTON ENGINEERING 99.76

CITY OF WILLISTON ROADS/STREET 2,626.44

FORT UNION SUPPLY & TRADE supplies 180.10

GAFFANEY'S PAPER 353.33

HOME OF ECONOMY pipe fitting 7.96

MICHAEL TODD & CO. plow blade 589.25

MDU Utility bill 14,292.80

NAPA AUTO PARTS bits 12.31

NORTHWEST SUPPLY CO. supplies 38.70

PURCHASE POWER Postage 91.36

SOURIS RIVER TELECOMM. PW ADMINISTRA 8.23

U.S. POST MASTER BOX RENT 204.00

WILLISTON TANK RENTAL INC blade rental 1,120.00

PREBLE MEDICAL SERVICE random 220.00

PREBLE MEDICAL SERVICE Coughlin 50.00

CARQUEST WESTERN AUTO filter 17.95

CARQUEST WESTERN AUTO parts 99.43

CITY OF WILLISTON SHOP 327.06

CRAIG'S, INC. heater 16.23

DUANE'S RADIATOR SHOP unit # 6146 98.00

HORIZON RESOURCES quick lift 1,461.20

HEDAHLS PARTS & PLUS pad rotors 92.79

HOWARD SUPPLY COMPANY alarm 140.58

INTERSTATE POWER SYSTEMS unit #6146 813.75

NAPA AUTO PARTS breakers 23.48

NORTHERN TRUCK credit 298.21‑

NORTHERN TRUCK parts 438.64

O'DAY EQUIPMENT, INC. cards 295.02

REGIONS INTRSTATE BILLING hub cap 10.75

PRAXAIR DISTRIBUTION INC supplies 166.21

SANITATION PRODUCTS pump 946.66

SOURIS RIVER TELECOMM. CITY SHOP 1.52

WESTLIE MOTOR CO. unit #6146 14.35

CITY OF WILLISTON SANTI COLLECT 684.68

CITY OF WILLISTON Ref Coll Admi 6,083.00

CITY OF WILLISTON Ref Coll Rent 1,250.00

RMI‑D 300 gal cart 12,600.00

SANITATION PRODUCTS key 30.98

SOURIS RIVER TELECOMM. SANTI COLLECT 8.10

BASIN TIRE SERVICE,INC. unit #6222 292.50

CITY OF WILLISTON LANDFILL 9.93

CITY OF WILLISTON Ref Lnd Admin 10,000.00

MORELLI'S water 19.50

MOUNTRAIL‑WILLIAMS REC Feb 409.99

TRACTOR & EQUIPMENT CO. parts 1,014.68

CENTRAL STATES wire 643.50

CITY OF WILLISTON RECYCLE 86.88

MDU Utility bill 1,323.93

OPPORTUNITY FOUNDATION Feb 1,825.00

POST CONSTRUCTION #2 pre‑final 13,501.90

REED BUSINESS INFORMATION D08‑2 446.94

WILLISTON HERALD 4110 affidavi 186.48

KAL BACKMAN 1/2 agri ind 5,017.50

____________

TOTAL 87,721.48
WATER, SEWER, SANITATION, CEMETERY & AIRPORT:

CITY OF WILLISTON Water Dep 119.84

CHUCK ANTHONY Water Dep 30.00

RENAE HARTSOCH Water Dep 48.11

KATIE HELLER Water Dep 38.25

BRENTON HENDRICKSON Water Dep 30.46

MICHELLE OYLOE Water Dep 13.70

KAREN SALVESON Water Deposit 50.00

CAR TUNZ STARTER 20.00

CITY OF WILLISTON BUILDING INSP 14.72

CITY OF WILLISTON Bldg Inspn 16.60

CULLIGAN WATER 36.00

PURCHASE POWER Postage 77.62

VERIZON WIRELESS Cellular PhoN 56.11

WCS TELECOM Bldg 2.72

CITY OF WILLISTON SEWER COLL 55.40

CITY OF WILLISTON Sew Coll Admi 83.00

CITY OF WILLISTON Sew Coll Rent 833.00

CITY OF WILLISTON SEWER TREATME 27.50

CITY OF WILLISTON Sew Treat Adm 833.00

MDU Utility bill 7,510.27

SELID PLUMBING & HEATING parts/labor 1,349.75

SOURIS RIVER TELECOMM. SEWER TREATME 2.12

PARKSON CORP biofuser 1,747.05

CITY OF WILLISTON Interest 18.01

CITY OF WILLISTON Water Admin 17.43

CITY OF WILLISTON Wtr Adm Rent 6,916.00

PURCHASE POWER Postage 217.15

SENSUS METERING SYSTEMS Renewal 1,200.00

VERIZON WIRELESS Cellular Phon 61.44

CHUCK ANTHONY Interest 1.93

RENAE HARTSOCH Interest 9.55

KATIE HELLER Interest 5.98

BRENTON HENDRICKSON Interest 3.33

MICHELLE OYLOE Interest 7.61

KAREN SALVESON Interest 6.22

ASTRO‑CHEM LAB, INC. analysis 165.00

CITY OF WILLISTON WATER DISTRIB 183.84

CITY OF WILLISTON Water Distb 52.29

CITY OF WILLISTON WaterDistb 55.19

CITY OF WILLISTON Wtr Distb Adm 833.00

CITY OF WILLISTON Wtr Distb Ren 1,250.00

HOSE AND RUBBER SUPPLY s/s band 91.31

MDU Utility bill 652.93

FRED'S SEWER & DRAIN SRVC service 725.00

FRED'S SEWER & DRAIN SRVC water line 275.00

SOURIS RIVER TELECOMM. WATER DISTRIB 1.78

VERIZON WIRELESS Cellular Phon 92.94

W.E.F. renewal 87.00

AGNES NEFT reimbursement 360.00

ASTRO‑CHEM LAB, INC. testing 623.00

CITY OF WILLISTON Wtr Treat Adm 83.00

ELECTRIC & MAGNETO, INC. belts 63.00

FORT UNION SUPPLY & TRADE floor cleaner 49.75

MON‑DAK PLG & HTG, INC. filters 180.00

MDU Utility bill 14,975.70

MVTL/MINNESOTA VALLEY carbon 63.00

FRED'S SEWER & DRAIN SRVC sewer line 260.00

SOURIS RIVER TELECOMM. WATER TREAT P 6.95

CITY OF WILLISTON water 20.95

CITY OF WILLISTON CEMETERY 91.10

CITY OF WILLISTON Cemetery 291.50

HORIZON RESOURCES propane 253.84

MDU Utility bill 729.81

PURCHASE POWER Postage 6.15

RESOURCE INFO. ASSOCIATE support fee 539.00

SOURIS RIVER TELECOMM. CEMETERY .40

CITY LAUNDRY Clean Srvc 108.90

CITY OF WILLISTON AIRPORT 14.06

CITY OF WILLISTON Water 122.95

FORT UNION SUPPLY & TRADE Smokers Post 190.00

HOME OF ECONOMY Supplies 177.78

PURCHASE POWER Postage 13.53

RICHLAND AVIATION Service 2,050.00

VERIZON WIRELESS Cellular Phon 111.49

____________

TOTAL 47,311.01
AMBULANCE, BUILDING INSPECTION, TRAFFIC SAFETY, FIRE, LEC &

MDU Utility bill 20.41

BASIN PRINTERS, INC. LETTER HEADS 142.00

CITY OF WILLISTON Water 99.70

HAMERS AUTOMOTIVE SERVICE LADDER 4 350.26

MDU ELECTRIC HEAT 4,600.17

ND FIREFIGHTER'S ASSOC MANUALS 576.00

OILIND SAFETY HYDROTESTING 54.00

VERIZON WIRELESS Cellular Phon 30.72

WILLISTON/WMS. CO. ‑ DES REPEATER FEES 50.00

BALCO UNIFORM CO., INC. SYRINGE COLL. 18.75

CITY OF WILLISTON POLICE DEPT 383.56

CITY OF WILLISTON 1/02‑‑2/01/08 23.70

CITY OF WILLISTON Police IBM 200.00

HORIZON RESOURCES PROPANE 8.26

FEDERAL SIGNAL CORP LIGHT BAR 432.82

GAFFANEY'S TYPEWRITER 146.52

NAPA AUTO PARTS WINDOW CLEAN 34.45

NTOA ID# 46780 150.00

PIERCE AUTO BODY UNIT 1128 388.10

PURCHASE POWER Postage 90.54

SOURIS RIVER TELECOMM. 02/22/2008 82.85

VERIZON WIRELESS Cellular Phon 250.34

VISA GAS 150.30

VISA OPERATING 152.86

WILLISTON/WMS. CO. ‑ LEC FEB ‑ 2008 371.25

MICHAEL WILSON INTOXILYZER 75.00

EDUCATION CENTER C. COLLINGS 100.00

RYAN MOTORS WIPER ARM 58.55

APCO INTERNATIONAL MANUAL 73.83

CITY OF WILLISTON 9‑1‑1 616.00

VERIZON WIRELESS Cellular Phon 30.88

AMERICAN AMBULANCE ASSOC. MEMBER DUES 769.00

EMERGENCY MEDICAL PRODUCT FORCEPS 23.98

EMERGENCY MEDICAL PRODUCT GLOVES 632.30

HAMERS AUTOMOTIVE SERVICE 6401 5,835.34

HAMERS AUTOMOTIVE SERVICE 6407 278.70

PURCHASE POWER Postage 58.99

VERIZON WIRELESS Cellular Phon 61.46

WILLISTON FIRE & SAFETY TAGS 135.00

MDU Utility bill 78.84

____________

TOTAL 17,635.43
GRAND TOTAL 915,982.57

2. Application for Special Permit to Sell Alcoholic Beverages

a. MT Heads Incorporated ~ Jean Smith

Boozefighters St. Pattys Day Party & Bike Show

March 15, 2008

3. Application for a Local Permit or Charity Local Permit

a. Mercy Medical Center ~ Hollie Gafkjen

April 26, 2008

4. Auctioneers License

a. James Borseth

5. Arborist License

a. Bruce Clark

6. Gaming Site Authorization

a. Williston Convention and Visitors Bureau Inc ~ Cattails L.L.C

C. Building Official

D. City Planner

E. Assessor

1. Abatement

a. Name: Kenneth D & Mary Ann Fast

Address: 609 13th St W, Williston, ND

Legal: Lot 18 & West 1/2 Lot 19, Block 6 Highland Homes 2nd City of Williston

Parcel#: 01-284-00-17-70-500

Reason: Applicant qualifies for Disabled Veteran Exemption

b. Name: Larry I & Karen M Skaare

Address: 109 11th St E, Williston, ND

Legal: Lot 1 & S 25' Lot 2, Leonhardy 3rd, City of Williston

Parcel#: 01-396-00-24-80-100

Reason: Applicant qualifies for Disabled Veteran Exemption


MOTION BY LAWSON, 2ND BY BEKKEDAHL, to approve the Consent Agenda as presented to the City Commission.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
3. Bid Openings

4. Public Hearings

5. Accounts, Claims and Bills Not Approved in the Consent Agenda

6. Ordinances

7. Petitions, Communications and Remonstrances

A. TISA Request Letter of Support for Reservation Status



Tony Moran with the Trenton Indian Service spoke to the Commission regarding their request of support. Back in 1904 a law was ratified by Congress that set up the public domain lands that were affiliated with the tribe that Trenton belonged to, which is the Turtle Mountain Chippewa out of Belcourt. In 1934, the Indian Organization Act came out and the tribe at Turtle Mountain rejected the new law that would have declared them a Federal Cooperation, therefor, they could participate in Federal Programs.
Throughout the years TISA has been trying to participate in all the various programs available to Native Americans in this Country, but because they are not listed on the Federal Register with the Bureau of Indian Affairs they have a difficult time going to other agencies. Trenton Indian Service Area took Indian Health Service to court about a year and a half ago and recently had a summary judgment ruled in there favor placing them on the Health and Human Services Federal Register and are trying to do the same through the Bureau of Indian Affairs.
Commissioner Underhill questioned if the Trenton Area turns into a reservation will everyone be created equal or will they service only Chippewa? Moran response to Underhill was in 1992 a Service Unit was established that designated Divide County and Williams County to be in the service area. The problem is they arent receiving money for those from Montana that use services provided by Trenton Clinic.
Underhill is a little reluctant to jump into the status of a reservation not knowing the boundaries. Moran corrected him stating they have three option; one, to become a tribe, two, form a TIF District, and to become a band thats placed on the Federal Register.
Moran stated that all Natives living in the Chisda are eligible for services because their status of Indian. The Bureau of Indian Affairs requires a 1/4 blood to qualify for services and Indian Health Service allows to the decedents below the 1/4 to participate in their medical programs. Underhill expressed that he would feel more comfortable if Moran could come back with more information from Dorgan before we support the change.
The Turtle Mountain Agency and the Aberdeen Area have similar concerns as Commissioner Underhill.
One of the issues Kautzman brought up when the committee met with Moran was the concern that relates to the housing units that are in town and the fact that the payments in lieu seems to be locked in at $150.00. When the meeting ended, Kautzmans understanding was Moran and counter part were going to check to see if there was some way to change the $150.00 or increase it. To this date Kautzman hasnt received anything in regards to that. He also issues a concern to the board until we receive that information that you might want to be careful in terms on how much to do because it would be nice to get some of that back so some adjustment could be made if possible.
MOTION BY UNDERHILL, 2ND BY LAWSON, to refer back to committee for further discussions.

Those on the committee will be Commissioner Bekkedahl, President Koeser, John Kautzman, and possibly the City Attorney.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
B. RC & D Area Plan Survey
Part of the process for updating our Area (long-range) Plan, every five years the Council must identify the concerns of the people within the area as well as opportunities that are important for improving their quality of life. Jeff Roel presented a survey for the Commission to fill that will effectively help them develop their long-range plan of work that addresses both community and area needs.
Commissioner Bekkedahl, also a member of the RC & D Committee, reiterated that Roel is valuable to what we do and added that if you could put any information out would be helpful. By filling out the questionnaire it give the Committee an idea of the rank of importance in each area and helps set up the goals for the next five years.

C. Williston/Williams County Evacuation and Shelter Plan


Ed Lodwig submitted a final draft of the Shelter and Evacuation Plan for Williston and Williams County for review and comments.
D. Letter from Froid Community
President Koeser read the letter submitted to the City Commission from the Froid Community thanking them for the grant dollars through Star Fund.
8. Report of Commissioners

A. President of the Board

1. Proclamation Declaring Diabetes Alert Day in Williston
President Koeser read the proclamation declaring Diabetes Alert Day and proclaimed March 25, 2008 to be American Diabetes Alert Day in Williston, North Dakota.
2. Recognition of Mayor for a Day Essay contest winners.
President Koeser presented the winners for the Mayor for a Day essay contest. Sierry Lynn Oas, Grand Prize winner, and Bremen Abuhl, 1st Runner Up, read their essays to the Commissioners.
B. Vice-President; Street and Improvement, Sanitation and Public Works Commissioner

C. Fire, Police and Ambulance Commissioner

1. Advertise for Police Chief
Chief Wentz will be retiring June 6, 2008.
MOTION BY LAWSON, 2ND BY BEKKEDAHL, to do a national ad for the opening as Williston Police Chief and start interviewing May 1, 2008, with the committee consisting of Commissioner Lawson,

Commission President Koeser, Scott Busching, Allan Billehus, Janet Zander.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
D. Finance Commissioner

1. Uniform Offer to Purchase

a. Lot 4, Block 2 Delaney Rearrangement ~ Arnco Diversified/Arnson

Recommend to Reject ~ Offer Below Minimum Price


MOTION BY BEKKEDAHL, 2ND BY UNDERHILL, to reject the offer from Arnco Diversified for $31,000.00

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
b. Lot 4, Block 2 Delaney Rearrangement ~ Jack White

Recommend to Accept ~ Offer Meets Minimum, Accept Non-Protest Specials & Sign Lease


MOTION BY BEKKEDAHL, 2ND BY LAWSON, to accept the recommendation to accept the offer from Jack White for Lot 4, Block 2 Delaney Rearrangement upon the buyer signing a non-protest of future special assessments and excepting the Newman Sign Lease Agreement.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
c. Sloulin Field First Addition, Block 4, Lots 8 and 9

Sullivan Construction Inc


Marburger informed the Commission that part of those lots are intended on being used as parking for the Airport. Without any knowledge of whether it would interfere with their plans for the property, Marburger recommends tabling or postponing the decision until they provide the information.
MOTION BY LAWSON, 2ND BY BOGAR, to reject the offer to purchase from Sullivan Construction Inc for Sloulin Field First Addition, Block 4, Lots 8 and 9.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
E. Water Works, Sewer, Cemetery, Airport, Building and Planning Commissioner

9. Report of Department Heads

A. City Auditor

1. Annexation Consideration 1/2 Block from 42nd St E to 35th St E on 1st Ave W


Meiers was approached by an individual from the area questioning being annexed into the city. Kautzman added that the party has since backed out. It is Kautzmans understanding that the City maintains the road, therefore one side of the property is getting service and not paying anything for it. What is being proposed is to possibly annex or allow to proceed with the possible annexation of this piece of property to the back alley and keep it on the west side of the alley.
If the individuals want to hook into water and sewer service, there can be a substantial cost. The issue being brought forward is the City has been doing the snow removal and maintenance on the road, which is similar to the property we will be having the hearing on added Kautzman.
Kautzman continued saying if the area is annexed we wouldnt force the individuals to connect and is not something that would necessarily proceed on a friendly basis.
The road is partially milled asphalt and continuing into curb and gutter.
MOTION BY UNDERHILL, 2ND BY BEKKEDAHL, to not pursue the annexation on 1/2 block from 42nd St E to 35th St E on 1st Ave W until parties request the annexation.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
2. Fiber Optic Cable Infrastructure in Williston ~ MDU
Kautzman presented a request to pass a letter of support for their effort to try and get Bismarck to agree to a similar type situation down in Bismarck. Kautzman spoke with Steve Kemp and confirmed we are using the agreement that was done in Williston to connect and Public Works is on the fiber connection.
MOTION BY UNDERHILL, 2ND BY LAWSON, to accept the letter as written for the Fiber Optic Cable Infrastructure.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0

3. Application for Energy Development Impact Grants


Kautzman presented the Oil and Gas Impact Grant Applications for the Commissions approval. Submitted applications were:
Phase Avenue R Street Drainage Improvements ~ $50,000, Air Refill Equipment ~ $10,000,

Airport Grant ~ $50,000, Crash Extrication Equipment ~ $80,000, Water Treatment Plant ~ $2,000,000. Deadline for the grants are March 25, 2008.


MOTION BY LAWSON, 2ND BY BEKKEDAHL, to approve the Oil and Gas Impact Grant applications as followed:

Phase Avenue R Street Drainage Improvements ~ $50,000

Air Refill Equipment ~ $10,000

Airport Grant ~ $50,000

Crash Extrication Equipment ~ $80,000

Water Treatment Plant ~ $2,000,000

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
B. Attorney

C. Director of Public Works/City Engineer

1. Sidewalk Improvement District 08-1
Meiers asked for approval to go out for bids for concrete sidewalk, driveway, and curb and gutter improvement projects within the street-of-way with a bid opening of April 3, 2008 at 3:00 pm at City Hall.
MOTION BY UNDERHILL, 2ND BY BEKKEDAHL, to go out for bids for concrete sidewalk, driveway, and curb and gutter improvement projects within the street-of-way with a bid opening of April 3, 2008 at 3:00 pm at City Hall.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
2. Sewer Service Agreement
The property describes as Lot 1, Block 1 of Glacier Park First Addition is annexing to the City in order to get city water for a new office building. City sewer is not available by gravity to this property but would require a pump lift station. Meiers added since the property is withing 200 feet of a public sewer, it seems appropriate to have an agreement in place to cover the future service hookup requirements for future development issues.
MOTION BY LAWSON, 2ND BY BOGAR, to approve the Sewer Service Agreement

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
3. Change Order # 1 Improvement District 07-5
Meiers presented a change order request from Ameritech Engineering to cover erosion control for the Bison Drive Water, Sewer, and Street Extensions Improvement District 07-5.
MOTION BY BEKKEDAHL, 2ND BY UNDERHILL, to approve change order #1 with an increase of $2,076.90 to Ameritech Engineering to cover erosion control.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0

4. Water Treatment Plant Certificate


Meiers commended Richard Resell and his crew for receiving a certification from the North Dakota Health Department. There are many federal regulations for the treatment of water and theyve meet all the criteria.
D. Fire Chief

E. Chief of Police

F. Building Official

G. City Planner

1. Proposed Preliminary Plat for SUBLOT NO. 5 and NO. 6

Located in the W1/2, Section 20 and E1/2 Section 19, T154N, R100W,

Stony Creek Township ~ Geo Resources
On February 25, 2008 the Planning ans Zoning Commission held a public hearing for a Preliminary Plant for Sublots 5 and 6 presented by Geo Resources. The proposal is to subdivide a surveyed tract into two parcels. The prior tract is divided by the 1804 right-of-way. The plat would create a lot on the north side of the Highway approximately 8 acres and a second lot on the south side of the Highway approximately 20 acres.
There was some discussion on the requested 20 foot utility easement by MDU along the west side of Sublot 5 and if it would impact the facilities function and if necessary, could it be located in an alternative location. Proper legal notice has been completed.
MOTION BY LAWSON, 2ND BY BEKKEDAHL, to approve the Preliminary Plat of Sublot 5 and 6 for Geo Resources and have staff review the issue regarding the 20' utility for MDU.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
2. Review Renaissance Zone Application  Cut Bluff Properties, LLC
The Renaissance Zone Review Authority met on March 7th and reviewed an application for inclusion as a Renaissance Zone project submitted by Jeff Zarling. The proposal is to rehabilitate the professional building at 115 Second Ave West. The project will included lower level interior renovation, exterior renovation and new signage.
Interior work will include some space rearrangement with interior wall removal and reconstruction. Installation of new floor coverings and wiring for phone and data service. For the exterior there will be removal of exterior cladding, additional insulation and new cladding. Total estimated project cost is $50,000. Jeff Zarling also discussed adding some landscaping to the property.
MOTION BY BEKKEDAHL, 2ND BY BOGAR, to approve the application submitted by Jeff Zarling for rehabilitation/expansion of the building located at 115 Second Avenue West. The building is located in Block 18A of the Renaissance Zone, City of Williston LeDosquet Addition Lots 1 and 2 and the north 28 feet of Lot B9 except for the west 10 feet. This would allow for the property tax exemption on existing and proposed at 100% and any eligible income tax exemptions/credits as approved by the State.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
H. Economic Development

I. Airport

1. Meeting Room Furniture Purchase
Marburger did some checking on furniture and RoughRider Industries and would be similar to the Commission table and the one in Tom Rolfstads office for $1,580.00. Marburger has a budget for improvement other and building, which is a grant used for matching grants in the amount of $40,000. He stated based on the latest projects, Marburger expects to use about $15,000 of the $40,000.
The laptop computer is going on its forth year of usage and Marburger would like $1,000 to go and purchase a new one.
MOTION BY BOGAR, 2ND BY UNDERHILL, to approve the purchase of the table in the amount of $1,580.00 from RoughRider Industries and authorize Marburger to purchase a new laptop computer up to $1,000.00

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
2. Laptop Computer

J. Assessor

K. Convention and Visitors Bureau

10. Appointments and Consultations with Officers

11. Unfinished Business

1. Working with the Airport and Park District on Golf Course


Darin Kruger with the Park District spoke to the Commission regarding the issue. The Park District made the decision to do a 16 mill liner for the golf pond to hold the water. For the 16 mill liner the cost is approximately $26,000, which includes installation. They also received another bid for a 20 mill liner totaling $44,000.
Shane Herman presented the Commission with visuals on the different types of mill liners. He stated if you use a 16 mill liner they are only designed as a cover and you will need to go through some significant other ground work preparation with a sub-straight barrier to reinforce that 16 mill line. Herman recommends using a 40 mill liner that comes with a 20 year warranty costing roughly $78,000 with installation included.
Marburger addressed that the only way out of solve the issue is to not let the wetlands get wet, otherwise you can spray, mow, and continue regular maintenance.
The Park District will not be able to provide funding for the mill liner, but are willing to help with the installation and maintenance. Marburger stated they are unable to use the discretionary funding for this purpose because it can only be used for aviation purposes. Koeser asked if the City fixes this pond, will the Park District be able to fix the other. Kruger commented that if it is proven that the other pond needs to be lined then yes the Park District pay to have it done.
Bekkedahl mentioned the City has the ability with infrastructure dollars and he considers this an protective infrastructure for the airport. With the consideration of a few things being done; one, the City purchase the liner for the main pond, including its installation, warranty by supplier, the Park District cooperates with the installation as needed, the Park District also puts in place some protection around the facility from the invasion of the golfers, and the Park District agrees to budget for the placement of a liner on the pond between hole 6 and hole number 7 to prevent further seepage there within the next five years.
MOTION BY BEKKEDAHL, 2ND BY UNDERHILL, to approve the purchase of the 40 mill liner at a cost of $78,000 with the following considerations: Park District cooperates with the installation as needed, they also put in place some protection around the pond from the invasion of the golfers, and they agree to budget for the placement of a liner on the pond between hole 6 and hole number 7 to prevent further seepage there within the next five years.

The Attorney will review whether or not they have to go back to Larry Custom Fencing for a proposal on a 40 mill liner and let us know in the morning.

AYE: Bogar, Bekkedahl, Underhill, Lawson, Koeser

NAY: None

Carried 5-0
12. New Business

13. Executive Session



14. Adjourn
MOTION BY LAWSON, 2ND BY BEKKEDAHL, to adjourn.

CARRIED UNANIMOUSLY

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