Introduction to Moodle (for teaching technical support staff)

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Introduction to Moodle (for teaching technical support staff)


  • Background
  • Access Moodle
  • Moodle functions


  • At its June 2011 meeting, Senate approved the adoption of Moodle as the centrally-supported Learning Management System (LMS) to replace WebCT
  • Review of the various LMS on the market, faculty surveys, interviews with a number of Higher Education Institutions regarding their current LMS, and consultations with technical staff
  • From September 2012, the WebCT license will not be renewed and it will no longer be available for use by staff and students
  • In academic year 2011-12, teachers may choose to use WebCT or Moodle

WebCT migration to Moodle

  • From Aug. 29, 2011
  • Start of the parallel run of WebCT and Moodle for one year. WebCT courses will continue to be supported till August 29, 2012. Afterward (from August 30, 2012), only Moodle will be centrally supported by ITS.
  • Early adopters of Moodle can start creating new online courses Moodle from September, 2011.
  • Training of teaching support staff and teachers to use Moodle will start on September 1, 2011. See training schedule and registration details.
  • First semester, 2011-2012
  • Migration of first batch of WebCT courses to Moodle with priority for those courses to be offered in the second semester (Jan 2012). (Migration tools or services will be provided and ongoing training courses will be arranged.)
  • Second semester, 2011-2012
  • Migration of remaining WebCT courses to Moodle. (Migration tools or services will be provided and ongoing training courses will be arranged.)
  • Implementation of additional external functions to Moodle (e.g. Turnitin anti-plagarism tool) subject to the Steering Group's recommendations.
  • Jul. 1 - Aug. 29, 2012
  • Final check of any remaining WebCT courses that need to be migrated to Moodle.

Moodle course

  • Each Moodle course should be used for a year
    • After the academic year, students will not be able to access the course
    • Each Moodle course will be kept for ~3 years for teachers’ reference
  • One Moodle course per subclass
    • E.g. BUSI1001 has subclasses A and B
    • => Create two Moodle courses
    • For better management of subclasses and integration with Student Information System (SIS)
  • Short name of a Moodle course (course code)

Access Moodle

Access Moodle by Teachers

Teachers’ view

  • Teachers see a list of courses he/she teaches
    • The list is based on SIS data, which is in turn provided by the Syllabus plus system

Teachers: create Moodle course

  • You can create a Moodle course by clicking next to each course listed, if any
    • All teachers of the course/subclass will be added with the teacher role in the Moodle course
      • Teacher list is obtained from SIS
    • Teachers can start managing the Moodle course

Teachers: access Moodle course

  • You can access and manage a Moodle course by clicking the hyperlink Moodle next to each course in the courses list, if any.

Teachers: grant access

  • You can grant access to Students/Teachers/Guests by clicking the icons next to each course listed, if any.
  • Student
  • Teacher
  • Guest

Teachers: grant student access

  • Click Activate button to add the students enrolled in the subclass
    • The enrollment records are obtained from SIS

Teachers: grant teacher access

  • Teachers of a Moodle course are listed
  • May add new teachers
  • Teachers can manage course materials, course settings and user accounts

Teachers: grant guest access

  • Guest accounts can be created
    • For those users who do not have HKU Portal accounts
    • For HKU students during enrollment period

Apply for a Moodle course

  • When?
    • The course you are teaching is not listed in My eLearning tab
    • You require a special Moodle course
      • For students of multiple courses/subclasses
      • For students of faculty/year(s)
      • For students of curriculum/year(s)

Application form

  • CF-130a "Application for Creating Electronic Course on Learning Management System" available at
  • Please fill in the online form, or
  • print and return the completed form to the Computer Centre General Office in Room 223, Run Run Shaw Building, or fax to 2540 2970.

Application form

  • Course code of special courses must not coincide with those registered in Registry
  • Append the academic year, e.g. 2011
  • List the semester and subclasses for which the Moodle course will be used, if applicable
  • If student group is specified, the corresponding students will have immediate access

Access Moodle by Students

  • Students access Moodle courses under My eLearning tab in HKU Portal

Access Moodle by Guests

  • Guests can access Moodle from

What is in Moodle

  • Moodle version 2.1
  • Course settings
  • Course materials
    • Files and Folders
    • Web pages and URLs
  • Assessments
    • Assignments, Quizzes
  • Communication
    • Forums, Messages, Chats, Choices, Feedbacks

Course settings

Course availability

  • Guest access
    • If allowed, any staff, students and guest accounts can view your course
  • Availability
    • If not available, students added to the course will see the message
    • “This course is currently unavailable to students”

Course summary

  • Appears in course listing
  • Course summary

Topics format

Weekly format

Edit course contents

Edit course contents

  • Add a resource/activity
  • Edit a resource/activity

Edit a resouce/activity

  • 1
  • Move right
  • Move the selected Item to the right(horizontal).
  • 2
  • Move left
  • Move the selected Item to the left(horizontal).
  • 3
  • Move
  • Move the selected Item to another position(vertical).
  • 4
  • Update
  • Update the content and properties for the selected Item.
  • 5
  • Duplicate
  • Duplicate the selected Item and edit the new copy version.
  • 6
  • Delete
  • Delete the selected Item completely.
  • 7
  • Hide
  • Hide or Show the selected Item to students.
  • 8
  • Assign Group
  • Change the Group Assign Mode for the selected Item. The available options are "No Group","Seperate Group", "Visible Group".


  • Add a resource -> File
  • Four ways to add a file

Upload a new file

  • Upload a file from the local computer

Use a file already uploaded to Moodle

    • Reuse a file used in any of your courses
    • Reuse a recently uploaded file
    • Use a file in My private files
    • Note that updates of the original file do not automatically reflect in the new file.

My private files

  • All users have their own private files
  • On the left On the right
  • Manage my private files
  • download, rename, delete, or move a folder or a file, zip a folder, or unzip a zip file


  • Add a resource -> Folder
  • A folder contains a number of files
  • It appears on the course home page as
  • Click into a folder to get the files inside
  • Subfolders are allowed

Page/Web page

  • Add a resouce -> Page
  • JavaScript is allowed

Edit a page/web page

  • Edit the web page in the web page editor
  • Edit the HTML code directly



  • Add an activity -> Assignment
  • 4 types of assignments
    • Upload a single file
      • Allow students to submit one single file
    • Advanced uploading of files
      • Allow students to submit multiple files
    • Online Text
      • Allow students to type their submission online
    • Offline activity
      • Provide instructions only

View assignment submissions

  • Click on the assignment link
  • Click View n submitted assignments
  • Actions available:
    • View submitted online texts (as web pages) or uploaded files
    • Download all assignments as a zip
    • Click “Grade” to grade a submission

Grade an assignment submission

  • Actions available:
    • Revert to draft – return to the student for revision
    • Grades – assign a grade
    • Feedback – provide a written feedback
    • Response files – send a response in a file
    • Send notification – send a notification to the student when the assignment is graded

Grade all assignment submissions at once

  • Click Grades under Settings in course home page
  • Select Export Excel spreadsheet from the dropdown list
    • Enter grades in the Excel spreadsheet
    • Save the file as CSV format
  • Select Import CSV file from the dropdown list
    • Upload the file


  • Add an activity -> Quiz

Question bank

  • A collection of questions in a Moodle course
    • Questions are grouped into categories
    • They can be used in quizzes
  • Name
  • Edit
  • Preview
  • Type

Types of questions

  • Calculated
  • Calculated multichoice
  • Calculated simple
  • Embedded answers (Cloze)
  • Essay
  • Matching
  • Multiple choice
  • Numerical
  • Random short-answer matching
  • Short answer
  • True/False
  • Description
  • Details on each question type:

Edit a question

  • Question name
  • Question text
  • Default mark
  • Details

Edit quiz settings

  • Quiz name
  • Introduction
  • Start time
  • Close time
  • Time limit
  • Attempts allowed
  • Grading method
  • Question order
  • Shuffle within questions
  • Review options
  • Overall feedback

Edit a quiz

  • Add questions
    • From question bank
    • By creating new questions
  • Add a random question
    • Specify a question category from which a question is picked randomly
  • Paginate the questions
  • Assign marks to questions
  • Assign total marks to the quiz

Quiz review

  • Some questions may be marked automatically
  • Students may review their answers subject to the quiz settings

Quiz grading

  • Some questions are graded automatically
  • Some, e.g. essay type questions, are not
    • Teachers grade the questions by clicking “Requires grading” and entering the marks and feedbacks
  • Teachers may click “Review attempt” to make comments or override marks
  • Teachers may also upload marks through “Grades” as described in “Grade all assignment submissions at once”

Quiz results

  • Grades
    • Display students’ grades
    • Display number of students for each grade ranges
  • Responses
    • Display students’ answers
  • Statistics
    • Number of graded attempts
    • Average/Median grades of attempts
    • Random guess score of each question
  • Manual grading
    • Displays questions that need grading

News Forum

  • Announcements
  • Created by default
  • Posted by teachers, students cannot reply
  • Forced subscription by default
  • Once deleted, cannot be re-created by teachers

Forum / discussion board

  • Add an activity -> Forum
  • 5 types of forums
    • A single simple discussion
    • Each person posts one discussion
    • Q and A forum
    • Standard forum displayed in a blog-like format
    • Standard forum for general use: used as discussion board

Add a forum/discussion board

Forum/discussion board

  • Participants can modify the post within 30 minutes
    • After 30 minutes, an email will be sent to all subscribed participants
  • Teachers can still edit the post in the forum 30 minutes after posting the message
  • Students cannot modify the post 30 minutes after posting the message. Any attempt will result in the following error message:


  • Participants
    • All teachers and students of the course
  • Select participants or click on one of the name, then choose “Send a message”

Send a message

  • You may send a message to a participant like using an instant messenger
    • If he/she is online, he/she will receive your message in a pop-up window at the bottom
    • Otherwise, he/she will receive an email containing the message body with the subject
    • “New message from xxx”


  • Add an activity -> Chat
  • Chat rooms can be created
  • Chat sessions can be scheduled to gather participants in the chat room

Add a chat room


Add a choice

  • Choice name
  • Description
  • Options and quota
  • Open period
  • Publish results to students?
  • Anonymous choice?
  • Allow choice to be updated?


  • Add an activity -> Feedback
  • Acts like a survey
  • Question types:
    • Label
    • Longer text answer
    • Multiple choice
    • Numeric answer
    • Short text answer

Add a feedback/survey

  • Feedback name
  • Description
  • Open time
  • Close time
  • Anonymous?
  • Show analysis page after submission?

Add a question to a feedback/survey

  • Required?
  • Question
  • Details
  • Depending item

Feedback/survey analysis and response

  • Teachers can view the responses of individual entries (may be anonymous)
  • Analysis is provided by consolidating the answers for each questions

Switch role to…

  • Teachers may switch role to student to view the course as a student
  • The login status at the upper right corner show the current role
  • Click “Return to my normal role”

Getting help

  • Read
    • Online user guide:
    • Moodle official documentation:
  • Email
    • E-Learning Team
  • Call
    • ITS helpdesk hotline 2859 2480
  • Thank you

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