Identifier: qh: a 7 Version: 6 01 Date: Aug 2015 Responsibilities



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Collaborative Handbook
Document Reference: Collaborative Handbook

Identifier: QH: A 7

Version: 6 01 Date: Aug 2015
Responsibilities: Partner Institutions

Faculties

Learning Enhancement and Academic Practice (LEAP) Directorate

Student Administrative Services

Admissions Service
Approved By: University Learning, Teaching and Assessment Committee
Originator: LEAP
Application to collaborative provision: Mandatory
Contacts: quality@hull.ac.uk
Applications for exemptions to: ULTAC

Report Exemptions to: ULTAC
Summary/ Description:

The Collaborative Handbook sets out the quality assurance framework for collaborative provision. It details procedures involved in the development, approval, establishment and effective management of collaborative programmes and focuses on provision delivered by Further Education College partners and validated by the University. The Handbook sets out the responsibilities and duties which must be adhered to by all parties involved including FEC partner institutions, faculties and relevant central University services.


Version 6 01 (Aug 15) makes the following changes:

  • Updated to reflect: changes from Head of Quality to Quality Manager; references to external documentation; and amendments to the programme approvals process.


Version 6 00 (Apr 15) makes the following changes:

  • Update Recognised Teacher Status information

  • Updates contact list

  • Updates reference to updated Codes of Practice

  • Updates Quality Office to LEAP

  • Removes references to planning permission in approvals process



Version 5 01 (Sep 11) makes the following changes:

  • Updates contact list

  • Updates reference to updated Codes of Practice


Version 5 00 makes the following changes:

  • Updates the handbook to reflect the new University Committee structure

  • Adds in new information about contracts and schedules

This University code has been written in accordance with the approach approved by QSC to enhance clarity (Quality Handbook section A: 2) involving the following terminology:



must = mandatory should = advisable may = desirable

Where these terms are used they are emphasised in bold.


This document is available in alternative formats from LEAP

Table of Contents


1. INTRODUCTION 5

2. UNIVERSITY STRATEGY FOR COLLABORATIVE PROVISION 6

What is Validation? 7

3. QUALITY AND STANDARDS 8

4. APPROVAL, REVIEW AND TERMINATION OF PARTNERSHIPS 8

4.1 Approval of New Partnerships 8

4.2 Review of Partnerships 8

4.3 Termination of Partnerships 9

5. APPROVAL OF COLLABORATIVE PROGRAMMES 10

5.1 Programme Design 10

5.2 The Approvals Process 11

The head of the relevant University department 12

The partner HE manager or equivalent internal arrangement for scrutiny and sign-off as determined by the partner 12

The academic contact / consultant 12

5.3 Programmes where the University does not offer Comparable Provision 13

5.4 Amendments to Collaborative Programmes of Study 13

5.5 Suspension or Withdrawal of Programmes 14

6. CONTRACTUAL ARRANGEMENTS 15

6.1 The Agreement 15

6.2 Fees 16

6.3Contracts and Schedules 17

6.3.1 Contracts 17

Definitions used within the document 17

Principal obligations 17

Responsibilities and duties of the University 17

Responsibilities and duties of the College 17

Intellectual property 17

Taxation 17

Resolution of disputes 17

Termination of contract 17

General information 17

7. COMMITTEE STRUCTURE FOR COLLABORATIVE PROVISION 18

7.1 Senate and Senate Executive Board 18

7.2 University Learning, Teaching and Assessment Committee (ULTAC) 18

7.5 Collaborative Provision Forum (CPF) 18

The Forum is typically chaired by the Pro-Vice-Chancellor Education with membership from University Faculties and LEAP and representation from eight partner institutions and the University Students’ Union. This is the key forum in relation to collaborative provision and it has the following remit: 18

7.6 Programme Approvals Committee (PAC) 19

Reporting to ULTAC this committee has delegated authority to approve new collaborative programmes, major amendments to existing collaborative programmes and the withdrawal of such programmes in accordance with the code of practice on the approval of new collaborative programmes. Full details of the responsibilities and accountabilities of this committee can be found on the university website. 19

7.7 Associate Institutions Advisory Network 19

7.8 Faculty Learning, Teaching and Assessment Committees (FLTAC) 19

7.9 Joint Development Board (JDB) 19

7.10 Joint Board of Studies (JBoS) 20

7.11 Student Progress Committee (SPC) 21

7.12 Quality Enhancement Forum (QEF) 22

8. COMMUNICATIONS 22

9. ROLES AND RESPONSIBILITIES 22

9.1 At the University 22

9.2 At Partner Institutions 23

10. STAFF AT PARTNER INSTITUTIONS 23

10.1 Recognised Teacher Status 23

10.2 Staff Development 24

10.3 Peer Support for the Enhancement of Learning and Teaching 25

10.4 Appraisal 25

11. MANAGEMENT OF COLLABORATIVE PROGRAMMES 25

12. ADMINISTRATIVE MANAGEMENT 25

12.1 Marketing and Communications 25

12.2 Unistats 26

12.3 National Student Survey (NSS) 26

12.4 Student Handbooks 26

12.5 Student Induction 27

12.6 Notification of Results and Transcripts/European Diploma Supplements (EDS) 27

12.7 Graduation Ceremonies and the Issuing of Certificates 28

13. MANAGEMENT OF STUDENT RELATED ISSUES 29

13.1 Record Keeping and Archiving 29

13.2 The Application Process 29

13.3 Devolved Admissions Process 30

13.4 For partners without Devolved Admissions Authority 30

13.5 Student Registration 34

13.6 Changes to Student Details 35

13.7 Withdrawal from the Programme 36

14. ACADEMIC MANAGEMENT 37

14.1 Activities Relating to the Assessment Process 37

14.2 Examination Arrangements 39

14.3 Boards of Examiners 39

14.4 Role of the Student Progress Committee (SPC) 42

14.5 Student Progress Issues 42

14.6 Complaints 46

14.7 Academic Support Tutors 46

14.8 Personal Development Plans (PDP) 46

15. QUALITY ASSURANCE 47

15.1 Annual Review of Programmes 47

15.2 Partner Quality Enhancement Reports 47

15.3 Audit of Quality Mechanisms 47

15.4 Periodic Review 47

15.5 External Audit 48

15.6 Professional, Statutory and Regulatory Bodies 48

15.7 Monitoring 48

16. KEY CONTACTS AT THE UNIVERSITY 49

17 training 51

18. ACRONYMS & ABBREVIATIONS 52



19. DEFINITIONS 53




COLLABORATIVE

HANDBOOK



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